GDPR & Privacy Policy

Company Name: TAMSTRAD LIMITED

Contact: David Tamsett (Managing Director)
Registered Address: New Court, Abbey Road North, Huddersfield, West Yorkshire HD8 8BJ, United Kingdom.

Introduction

TAMSTRAD is a specialist recruitment business providing permanent, interim, and contract talent solutions, including in-house payroll services for contractors.

To deliver these services, we process personal data and, where necessary, sensitive personal data. For the purposes of data protection law, TAMSTRAD acts as a data controller.

We are committed to protecting your personal data and handling it in accordance with the UK GDPR and the Data Protection Act 2018.

1. How We Use Your Personal Data

a. Purpose of processing

We collect and process your data to provide recruitment and related services, including:

• Identifying and matching candidates to relevant opportunities

• Contacting you about roles, projects, or talent solutions

• Assessing suitability for positions, including C-level and specialist roles

• Submitting your profile to clients (with your consent where required)

• Managing contractor placements and assignments

• Administering payroll, invoicing, and payments

• Maintaining internal records and CRM systems

• Developing and improving our services and client relationships

b. Legal bases for processing

We rely on the following lawful bases:

• Consent – where you have given clear permission

• Legitimate interests – to operate and grow our recruitment business

• Contractual necessity – to fulfil agreements with you

• Legal obligations – including employment, tax, and compliance requirements

c. Legitimate interests

Our legitimate business interests include:

• Managing and maintaining a database of candidates and clients

• Delivering recruitment and talent services efficiently

• Contacting you about roles and opportunities relevant to your experience

• Supporting contractor engagement and ongoing placements

• Providing updates about similar services you have previously used

We ensure these interests do not override your rights or expectations.

d. Legal and contractual requirements

We may be required to collect and process certain information to:

• Comply with employment and recruitment regulations

• Verify your identity and right to work

• Meet tax, payroll, and accounting obligations

• Enter into and manage contracts with you or your organisation

If you do not provide required information, we may not be able to offer our services.

2. What Data We Collect

a. Personal data

This may include:

• Name, address, email, phone number

• CV details, employment history, qualifications

• National Insurance number

• Right to work and nationality information

• Professional profiles (e.g. LinkedIn)

b. Sensitive personal data

Where relevant and legally permitted, we may process:

• Health information (e.g. disability disclosures for workplace adjustments)

• Criminal conviction data (where required for specific roles)

c. How we collect your data

We obtain your data from:

• Direct applications, CV submissions, and website forms

• Professional platforms (e.g. LinkedIn) and job boards

• Referees and references you provide

• Referrals and professional introductions

• Existing client or candidate relationships

3. Who We Share Your Data With

We only share your data where necessary, including with:

• Clients and hiring organisations

• Third-party payroll providers (where applicable)

• Our in-house payroll function for contractor payments

• Referees and previous employers

• Professional advisors (e.g. legal, financial)

• Other recruitment partners within supply chains

All third parties are required to respect the security and confidentiality of your data.

4. International Transfers

In some cases, your data may be transferred outside the UK or EEA (e.g. for global client assignments). Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses.

5. Data Retention

We retain personal data only as long as necessary, including:

• To provide recruitment services

• To comply with legal and regulatory requirements

• To manage ongoing relationships with candidates and clients

Typically, candidate records are retained for a minimum of one year after the last interaction, in accordance with recruitment regulations, and longer where justified by our legitimate business interests.

6. Your Rights

You have the following rights under data protection law:

• To be informed about how your data is used

• To access the personal data we hold about you

• To request correction of inaccurate information

• To request deletion (where applicable)

• To restrict or object to processing

• To request transfer of your data (data portability)

• To withdraw consent at any time

• To avoid automated decision-making where applicable

To exercise your rights, contact us at: [Insert contact email]

7. Website Usage

We collect limited technical data such as IP addresses to:

• Monitor website performance

• Analyse usage trends

• Improve user experience

This information is aggregated and does not identify individuals.

8. Third-Party Links

Our website may include links to external sites. TAMSTRAD is not responsible for the privacy practices of those websites.

9. Business Changes

If TAMSTRAD is sold, merged, or restructured, your data may be shared with relevant parties (e.g. advisors or new owners), subject to confidentiality protections.

10. Data Security

We take data security seriously and use appropriate measures, including:

• Secure CRM and payroll systems

• Restricted access for authorised personnel only

• Encryption, firewalls, and system monitoring

11. Updates to This Policy

We may update this Privacy Policy periodically. Any updates will be published on this page.

12. Complaints

If you have concerns about how we handle your data, please contact us first.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

• Website: https://ico.org.uk/concerns/

• Phone: 0303 123 1113